Executive Assistant & Social Media Coordinator

ChaShaMa supports artists and arts organizations by providing space, resources, and opportunities to create and present work throughout New York City. Through its programs and partnerships, ChaShaMa works with artists, property owners, community members, and cultural organizations to make more space for art and artists in New York.

About the Position

ChaShaMa is looking for an organized, dependable, and creative Executive Assistant & Social Media Coordinator to work closely with the Artistic Director and support the day-to-day work of the organization.

This is a hands-on position. The person in this role will help keep the Artistic Director organized, assist with meetings and events, communicate with artists and partners, and help manage ChaShaMa's social media.

The ideal candidate is someone who is comfortable juggling different types of work, can stay on top of details, follows through on assignments, and is willing to jump in when something needs to get done.

Responsibilities

Executive & Administrative Support

• Provide day-to-day administrative support to the Artistic Director.
• Manage the Artistic Director's calendar, meetings, appointments, and scheduling.
• Coordinate internal and external meetings and help prepare materials and agendas.
• Take notes and follow up on action items when needed.
• Draft emails, correspondence, and other communications.
• Help coordinate travel, meetings, events, and other logistics.
• Organize digital files, documents, contacts, and administrative records.
• Prepare presentations, reports, and other materials.
• Follow up with staff, artists, partners, and other contacts to make sure tasks stay on track.
• Assist with board and leadership meetings.
• Help with special projects and general administrative work as needed.
• Handle confidential information professionally and with discretion.

Social Media & Communications

• Manage ChaShaMa's social media accounts, including Instagram, LinkedIn, and Facebook.
• Maintain a social media calendar and keep track of upcoming posts, events, and announcements.
• Write captions and create posts about ChaShaMa's artists, programs, events, and partnerships.
• Work with staff and artists to collect photos, videos, artist information, and other content.
• Photograph and document events, exhibitions, workshops, and other ChaShaMa activities when needed.
• Create short-form video and other social media content.
• Respond to comments, messages, tags, and other online activity.
• Help promote artist opportunities, exhibitions, events, and programs.
• Track basic social media engagement and help identify what content is working.
• Keep up with current social media platforms and trends.
• Make sure ChaShaMa's online communications are consistent with the organization's voice and mission.

Events & Programs

• Assist with planning and coordinating ChaShaMa events, exhibitions, programs, and meetings.
• Help with invitations, RSVPs, schedules, materials, reminders, and follow-up.
• Assist staff and artists during events and programs.
• Attend occasional events outside of regular office hours when necessary and with advance notice.
• Help document events through photography, video, and social media.
• Represent ChaShaMa professionally when working with artists, partners, community members, and guests.

Qualifications

• At least 2 years of experience in administrative support, executive assistance, social media, communications, arts administration, or a related field.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Experience using Instagram and LinkedIn for professional or organizational purposes.
• Strong writing and editing skills.
• Comfortable managing several projects and deadlines at the same time.
• Able to work independently and take initiative.
• Strong attention to detail and follow-through.
• Friendly, professional, and comfortable communicating with a wide range of people.
• Able to handle sensitive information with discretion.
• An interest in the arts and ChaShaMa's work with artists and communities.

Preferred Qualifications

• Experience working for a nonprofit, arts organization, or cultural institution.
• Previous experience supporting an executive or senior staff member.
• Experience with Canva, Adobe Creative Suite, or similar programs.
• Experience with social media scheduling or analytics platforms.
• Photography or video experience.
• Experience with event planning or public programs.
• Familiarity with New York City's arts and cultural community.

Compensation & Benefits

Salary: $60,000 per year.

Benefits include:

• Health insurance
• Dental insurance
• Paid time off
• New York State Roth IRA

Please submit a resume and brief cover letter describing your interest in the position and relevant experience to jobs@chashama.org.

ChaShaMa is an equal opportunity employer and encourages people from diverse backgrounds and experiences to apply.